Christopher Justice · Project Management
Coordination Overhead Is Killing Your AI Projects
Ceremonies sized for 10 people applied to 3 people. 15+ person-hours per two-week sprint on coordination for a 3-person team — that's 12%+ of capacity.
# Coordination Overhead Is Killing Your AI Projects
Ceremonies sized for 10 people applied to 3 people. 15+ person-hours per two-week sprint on coordination for a 3-person team — that's 12%+ of capacity.
2-3 person team: Talk when needed. Async updates. Weekly check-in. No daily standups.
4-6 person team: Maybe weekly sync. Light coordination. Async by default.
7+ person team: Probably need some ceremony. But still question each element.
1. List all recurring coordination activities 2. Estimate time cost for each 3. Ask: what problem does this solve for our specific team? 4. Cut what doesn't solve a real problem 5. Replace with lighter alternatives
The goal isn't no coordination. It's right-sized coordination.
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